Reports is in the side navigation for copy room staff, administrators and the owner. Teachers do not see it.
Choosing a window
Pick 7d, 30d or 90d at the top. The default is 30 days. Choose CSV to download the rows for the same window, for example to reconcile against a copier lease.
What is shown
- Jobs printed and Sheets used in the window.
- Colour share.
- Cost, only when your school has cost tracking set to charge back.
- Typical turnaround: the median time from submit to done.
- A warning if more than 5 percent of jobs failed at the printer. That usually means one machine needs attention; check the printer breakdown.
- Sheets per week, by department. Weeks start on Monday.
- Colour against mono.
- By department: jobs, sheets, colour and, when charged back, cost.
- By printer: activity per machine.
- Who prints most.
Where the numbers come from
Sheet counts are what the relay reported after each job, falling back to the estimate made at submit when the printer did not report. Cost is sheets multiplied by your colour or black and white rate.
Cost settings
Money only appears in reports when the Cost tab in Copy room settings is set to Count only or Charge back. On Not at all, the default, reports show pages and sheets without prices.
Per-person history
The People page shows volumes per person for a window, and each person has a history of their requests. The same role rule applies: copy room staff and above.