KyberAccess lets you capture exactly the information your organization needs at check-in — including a photo of each visitor — so your records are complete and audit-ready.
Add custom fields
- Go to Settings > Kiosk > Fields.
- Click Add Field and choose a type: text, dropdown, number, date, checkbox, or ID number.
- Set the field as required or optional, and choose which visitor types it applies to.
- Save. The field appears on the kiosk immediately — no redeploy needed.
Common custom fields include company name, purpose of visit, host department, vehicle/plate number, ID card number, and health or policy acknowledgments.
Enable face photo capture
- Go to Settings > Kiosk > Features.
- Turn on Photo / Selfie Capture.
- During check-in, the kiosk captures the visitor's face and stores it on the visit record.
The photo is used for the printed badge, for host notifications, and for guard verification — so staff always know who is on site.
Where captured data appears
- On the visitor record and the visit history.
- On the printed badge (if photo badges are enabled).
- On the guard verification screen (guard-side only, never shown back to the visitor).
Tips
- Keep required fields minimal at walk-in to speed up the line; collect the rest via pre-registration.
- Use dropdowns instead of free text where possible for cleaner reporting and exports.